ROMA Implementation: Massachusetts

State Office | State Association | Technical Assistance Materials |  State Task Force Contacts | Statewide Reporting Structure | State Reporting Formats | State Application Formats

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State Association:
Joe Diamond
Executive Director
Massachusetts Community Action Program Director’s Association
18 Vinebrook Road
Westford, MA, 01886
Phone: (978) 692-2559
Fax: (978) 692-9827

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Technical Assistance Materials Available:
Community Services Block Grant In-Depth Monitoring and Assessment Tool (PDF: 73 pages, 176K): When performing an In-Depth Assessment, staff spend at least 2 - 3 days at an agency interviewing not only the Executive Director and all key management staff and program directors, but also all board officers.

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State Task Force Contacts:

INFORMATION NOT YET AVAILABLE

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Statewide Reporting Structure:
Community Services Block Grant Administrative Program and Management Assessment In-Depth Monitoring Tool. An in-depth assessment of a CAA occurs every three years. Bureau of Neighborhood staff spend approximately two days at an agency conducting interviews with the executive director, key management staff, fiscal staff, program directors, and key board of director officers.

1) Electronic Data Transfers to State?
No
"Yes" indicates that agencies transfer client/program reporting data to state either by:

• Completing annual NASCSP Information Survey
• Mailing disks with required CSBG monitoring data to the state, or,
• Transfer data on-line.

2) State Reporting System Gathers Demographic Information on Individual Clients?
No
Massachusetts CAAs have individual systems within their agencies that collect client data. Information is then transferred to the state manually.
"Yes" indicates data can be sorted at the state level.

3) Required Fiscal Reports to State Performance-based?
No
"Yes" indicates agencies link the delivery of services or outcomes to the invoicing process.
"No"  indicates agencies may access a portion of their funds:

• Prior to beginning service delivery, and/or
• At regular calendar intervals throughout  contract period without regard to the number of units produced.

4) Local Agencies Report Outcomes to the State?
Yes
"Yes" indicates that the state can produce report containing statistics of outcomes achieved throughout the state.

5) Local Agencies Report Counts on Services to State?
Yes
"Yes" indicates means that the state can quantify the number and types of services delivered (not the number of people served).

6) State Provides Software to the Local Agencies for Reporting CSBG Information?
No
"Yes" indicates local agencies use standardized electronic reporting format.

7) Local Agencies Submit  Information to the State for Calculating Return-on-investment?
No
"Yes" indicates either

• Agencies submit information in their proposals and/or reports to the state.
• Agencies provide data and the state calculations one statewide report.

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State Report Format:

CAAs are required to submit quarterly fiscal reports and a semi-annual and end of year progress report to the Massachusetts Department of Housing and Community Development.

CAA Annual Workplan of Activities (PDF: 28K, 5 pages)

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State Application Formats:

CAAs submit annual workplans and budgets to Massachusetts Department of Housing and Community Development.

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